Timekeeping Systems & Compliance Manager

The Timekeeping Systems Manager serves as the business owner and enterprise subject matter expert for Legence’s timekeeping systems, processes, and governance framework. This role is responsible for developing, implementing, and optimizing scalable timekeeping solutions that support operational requirements, workforce compliance obligations, and accurate payroll processing across the organization.

As Legence evolves its workforce management capabilities, this position will lead timekeeping system strategy, business requirements, implementation initiatives, and ongoing enhancement while partnering closely with Payroll, HRIS, Human Resources, Operations, Finance, IT and business leaders. The role ensures timekeeping practices, controls, and systems support operational efficiency, compliance, audit readiness, and a consistent employee experience.

Key Responsibilities

Timekeeping Systems Management & Compliance

• Serve as the business owner for enterprise timekeeping systems and workforce management technologies.
• Partner closely with Payroll to ensure accurate time capture, payroll processing, compliance, and seamless integration between timekeeping and payroll systems.
• Lead the design, implementation, testing, deployment, and ongoing optimization of timekeeping solutions.
• Define business requirements, system configurations, workflows, approval structures, and reporting requirements.
• Ensure timekeeping systems support varying business models, labor agreements, regulatory requirements, and operational needs.
• Establish and maintain enterprise controls, audit standards, and monitoring processes to ensure data integrity, compliance, and audit readiness.
• Ensure compliance with federal, state, local, and industry-specific labor regulations, including wage and hour requirements and SOX-related controls impacting timekeeping and payroll processes.
• Evaluate technology solutions and provide recommendations regarding build-versus-buy decisions for timekeeping and workforce management capabilities.
• Partner with HRIS, IT, Payroll, and third-party vendors to implement enhancements, resolve complex issues, and support long-term system strategy.

Enterprise Projects & Process Improvement

• Lead enterprise-wide timekeeping initiatives, system implementations, upgrades, and process improvement efforts.
• Facilitate requirements gathering, stakeholder alignment, testing strategies, and implementation planning.
• Coordinate cross-functional teams to deliver projects on time and within scope.
• Identify opportunities to improve efficiency, scalability, user experience, compliance, and operational effectiveness.
• Develop and maintain key performance indicators, audit metrics, and operational reporting.
• Investigate complex timekeeping issues, identify root causes, and implement sustainable solutions.

Training & Stakeholder Support

• Develop and deliver training related to timekeeping systems, policies, and processes.
• Create and maintain system documentation, procedures, job aids, and support materials.
• Communicate process changes, system enhancements, and regulatory requirements to stakeholders.
• Serve as the escalation point for complex timekeeping system and compliance issues.
• Provide guidance to leaders regarding workforce management best practices and timekeeping requirements.

Requirements

Education

Bachelor's degree in Business Administration, Human Resources, Accounting, Information Systems, Labor Relations, or a related field, or equivalent combination of education and experience.

Experience

Minimum of 7 years of progressive experience in workforce management, timekeeping, payroll, HRIS, labor compliance, or related functions.

Knowledge, Skills & Abilities

• Experience managing or implementing enterprise timekeeping or workforce management platforms.
• Experience supporting multi-state organizations with complex workforce populations and regulatory requirements.
• Expert knowledge of federal, state, and local wage and hour laws, including Fair Labor Standards Act (FLSA) requirements.
• Strong understanding of timekeeping systems, workforce management processes, payroll operations, and compliance requirements.
• Working knowledge of SOX controls, internal controls, audit practices, and compliance frameworks impacting payroll and timekeeping operations.
• Knowledge of overtime calculations, meal and rest break requirements, scheduling practices, labor allocation methodologies, and timekeeping best practices.
• Experience supporting union environments, prevailing wage requirements, or project-based labor tracking preferred.
• Experience leading enterprise system implementations, process improvements, and technology initiatives.
• Experience partnering effectively with Payroll, HR, Operations, Finance, IT, and business leadership.
• Ability to translate operational and regulatory requirements into scalable business processes and system solutions.
• Strong analytical, problem-solving, project management, communication, and stakeholder management skills.
• Proficiency with workforce management platforms such as Dayforce, UKG/Kronos, Workday, ADP, Workforce Software, Deltek, or similar solutions.
• Advanced proficiency with Microsoft Excel and reporting tools.