Payroll & HRIS Specialist (ADP)

The Payroll & HRIS Specialist is responsible for the accurate, timely, and compliant administration of the Company’s payroll, benefits, and HRIS functions. This position processes payroll for a multi-state, union and non-union workforce, administers the Company’s 401(k) plan, and serves as the primary administrator of ADP Workforce Now. The Payroll & HRIS Specialist ensures employees are paid on a timely and accurate basis, maintains data integrity, supports regulatory compliance, and continuously improves payroll and HRIS processes.

Responsibilities include, but are not limited to:

• Prepare and process weekly payroll for approximately 500 multi-state union and non-union employees including new hires, promotions, terminations, garnishments, leaves of absence, taxes, and other payroll changes.
• Process annual bonuses and monthly and quarterly commissions.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Configure and administer payroll and benefits requirements under applicable Collective Bargaining Agreements and respond to union audit requests.
• Administer the Company’s 401(k) plan, including annual testing, Form 5500 filing, and audit support.
• Partner with the HR team to support annual Open Enrollment, including ADP configuration, online enrollment, and vendor file feeds.
• Research and resolve payroll discrepancies and respond to employee payroll and compensation inquiries.
• Prepare payroll and employment reports and data for internal, regulatory, financial, and audit purposes.
• Process benefits invoices on a monthly, quarterly, and annual basis.
• Conduct regular payroll, benefits, and HRIS audits to ensure accuracy, compliance, and data integrity.
• Partner with Finance to provide payroll data and reporting required for financial close.
• Support internal and external audits, including benefits nondiscrimination testing, 401(k), labor union, and internal audits.
• Serve as the primary administrator for ADP Workforce Now Payroll and Time & Attendance, including system configuration and upgrades, troubleshooting, data integrity, process documentation, and user support.
• Evaluate and improve payroll and HRIS processes to increase accuracy and efficiency, streamline workflows, and reduce manual data entry.
• Perform other duties as assigned by management.

Qualifications/Requirements:

• Bachelor’s degree or equivalent work experience.
• Minimum of five years of related payroll experience.
• Experience with ADP Workforce Now required.
• Strong knowledge of payroll practices and applicable federal, state, and local requirements.
• Strong verbal, written, and interpersonal communication skills.
• Strong organizational skills and attention to detail, with an emphasis on data integrity and accuracy.
• Proficiency in Microsoft Excel.
• Certified Payroll Professional (CPP) designation preferred

Schedule:

• Monday to Friday
• Hybrid (4 days in office and 1 Work from Home day)

Benefits:

• Paraco Gas proudly offers our colleagues exceptional benefits including but not limited to medical, Rx, Vision and Dental, a 401(k) plan with company match, paid time off, company holidays, tuition reimbursement, uniforms, propane discounts & more.