HR & Payroll Coordinator- ADP Workforce Now - Plainview, NY

We are seeking a highly organized HR & Payroll Coordinator to support payroll and day-to-day HR operations for a fast-paced, multi-location retail organization. This hands-on role manages payroll data, employee records, onboarding, benefits support, leave administration, and recruiting coordination while maintaining accuracy, responsiveness, and confidentiality.

Non-Negotiable Requirements

• Hands-on ADP Workforce Now experience is mandatory.
• Advanced Excel proficiency, including VLOOKUPs and PivotTables, is mandatory.
• Candidates will complete practical ADP Workforce Now and Excel assessments during the selection process.

Key Responsibilities

Payroll & ADP Workforce Now

• Support accurate and timely payroll processing across multiple retail locations.
• Review timecards, punches, PTO, overtime, commissions, deductions, and other payroll data; investigate and resolve discrepancies.
• Process new hires, terminations, pay changes, transfers, promotions, and status changes in ADP Workforce Now.
• Maintain accurate HRIS records and respond to employee and manager questions regarding pay, deductions, timekeeping, PTO, and pay statements.
• Support payroll audits, reporting, reconciliations, and year-end activities while protecting confidential information.

Human Resources & Leave Administration

• Coordinate onboarding, employment documentation, separations, personnel files, and benefits-related changes.
• Administer employee leaves, including sending and tracking FMLA and disability paperwork, monitoring deadlines, maintaining documentation, and coordinating return-to-work information.
• Support workers' compensation, unemployment claims, employment verifications, HR compliance, and recordkeeping.
• Prepare reports and provide administrative support for employee relations, investigations, corrective actions, and other HR initiatives.

Recruiting Support

• Post and maintain open positions in Workable ATS and other recruiting platforms.
• Track candidates and coordinate background checks, offer letters, onboarding requirements, and start dates.

Qualifications

• Minimum 4 years of professional HR, payroll, or HR operations experience.
• Mandatory: Hands-on ADP Workforce Now experience.
• Mandatory: Advanced Excel skills, including VLOOKUPs and PivotTables.
• Experience administering FMLA, disability, and other employee leaves.
• Experience supporting payroll in a multi-location environment strongly preferred.
• Workable ATS experience preferred.
• Retail, telecommunications, hospitality, or another high-volume, multi-unit environment preferred.
• Working knowledge of payroll practices, onboarding, benefits, HR recordkeeping, and employment compliance.
• Exceptional attention to detail, organization, communication, problem-solving, and ability to manage competing deadlines.
• Ability to handle sensitive employee information with discretion and confidentiality.

Education

Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Equivalent relevant HR and payroll experience will be considered.

Reports to: Director of Human Resources
Employment Type: Full-Time and In-Office
Industry: Retail / Telecommunications / Wireless
Work Location: In person in Plainview, NY

Salary and Benefits

Salary: $70,000–$80,000

• Competitive base salary
• Medical, Dental, Vision, 401(k)
• Paid training and onboarding
• Vacation, Sick, and Personal Time Off
• Employee growth & rewards programs, including:
  • Milestone Recognition Program
  • Annual Winners Circle all-expenses-paid trip for top performers