HR & PAYROLL COORDINATOR (ADP)

We are seeking a highly organized HR & Payroll Coordinator to support payroll and day-to-day HR operations for a fast-paced, multi-location retail organization. This hands-on role manages payroll data, employee records, onboarding, benefits support, leave administration, and recruiting coordination while maintaining accuracy, responsiveness, and confidentiality.

Non-Negotiable Requirements

• Hands-on ADP Workforce Now experience is mandatory.

• Advanced Excel proficiency, including VLOOKUPs and PivotTables, is mandatory.

• Candidates will complete practical ADP Workforce Now and Excel assessments during the selection process.

Key Responsibilities

Payroll & ADP Workforce Now

• Support accurate and timely payroll processing across multiple retail locations.

• Review timecards, punches, PTO, overtime, commissions, deductions, and other payroll data; investigate and resolve discrepancies.

• Process new hires, terminations, pay changes, transfers, promotions, and status changes in ADP Workforce Now.

• Maintain accurate HRIS records and respond to employee and manager questions regarding pay, deductions, timekeeping, PTO, and pay statements.

• Support payroll audits, reporting, reconciliations, and year-end activities while protecting confidential information.

Human Resources & Leave Administration

• Coordinate onboarding, employment documentation, separations, personnel files, and benefits-related changes.

• Administer employee leaves, including sending and tracking FMLA and disability paperwork, monitoring deadlines, maintaining documentation, and coordinating return-to-work information.

• Support workers' compensation, unemployment claims, employment verifications, HR compliance, and recordkeeping.

• Prepare reports and provide administrative support for employee relations, investigations, corrective actions, and other HR initiatives.

Recruiting Support

• Post and maintain open positions in Workable ATS and other recruiting platforms.

• Track candidates and coordinate background checks, offer letters, onboarding requirements, and start dates.

Qualifications

• Minimum 4 years of professional HR, payroll, or HR operations experience.

• Mandatory: Hands-on ADP Workforce Now experience.

• Mandatory: Advanced Excel skills, including VLOOKUPs and PivotTables.

• Experience administering FMLA, disability, and other employee leaves.

• Experience supporting payroll in a multi-location environment strongly preferred.

• Workable ATS experience preferred.

• Retail, telecommunications, hospitality, or another high-volume, multi-unit environment preferred.

• Working knowledge of payroll practices, onboarding, benefits, HR recordkeeping, and employment compliance.

• Exceptional attention to detail, organization, communication, problem-solving, and ability to manage competing deadlines.

• Ability to handle sensitive employee information with discretion and confidentiality.

Education

Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Equivalent relevant HR and payroll experience will be considered.

Additional Requirements

• An Excel worksheet to be completed after 1st interview.

• Must be on-site in Plainview, NY.

Position Details

Reports to: Director of Human Resources
Employment Type: Full-Time and In-Office
Industry: Retail / Telecommunications / Wireless

Salary: $70,000–$80,000

Benefits

• Competitive base salary

• Medical, Dental, Vision, 401(k)

• Paid training and onboarding

• Vacation, Sick, and Personal Time Off

• Employee growth & rewards programs, including:

  • Milestone Recognition Program

  • Annual Winners Circle all-expenses-paid trip for top performers