HRIS Administrator (Workday)

Q2 is seeking an HR Administrator at the Career level to serve as a functional and technical subject-matter expert for the Absence, Time Tracking, and Payroll modules within our Workday HCM platform. In this role, you will own the day-to-day configuration, administration, and integrity of these modules while partnering closely with Total Rewards, Benefits, and Payroll leadership to deliver a seamless employee experience. Experience with Workday Benefits and Compensation modules is a plus, as this role will also provide backup support for those functions. You bring proven Workday hands-on expertise and motivated to drive continuous improvement across the HR technology landscape.

Responsibilities

Systems Analysis, Configuration & Technical Excellence

• Maintain and administer Workday Absence, Time Tracking, and Payroll modules; serve as the primary functional and technical expert for these domains, while providing backup support for Benefits and Compensation module administration.

• Design and configure multi-step business processes, including leave plans, time tracking rules, and payroll-related configurations, and lead end-to-end testing cycles, confirming downstream impacts with stakeholders.

• Troubleshoot and resolve Workday configuration, calculation, and reporting issues by designing durable fixes and evaluating cross-system impacts using systems thinking.

Data Integrity & Quality

• Ensure data accuracy and system integrity across Absence, Time Tracking, and Payroll, including audits and reconciliation with Payroll; lead audit data work and implement data quality improvements.

• Write, maintain, and support standard and custom Workday reports and dashboards; ensure system outputs comply with controls and proactively surface insights to stakeholders.

• Maintain comprehensive system documentation, including configuration workbooks, test results, and help guides across all assigned modules.

Process Optimization, Automation & Continuous Improvement

• Review, assess, and recommend improvements to HRIS workflows, user experience, and system processes; design scalable solutions that reduce manual effort and drive operational efficiency.

• Design and implement multi-step automations that streamline HR workflows; integrate AI-enabled tools to improve accuracy and delivery speed.

• Develop and maintain end-user procedures, guidelines, training materials, and documentation; own training design and delivery for system updates and platform change readiness.

Cross-Functional Collaboration & Customer Partnership

• Lead requirements definition and solution validation with HR, Payroll, and business stakeholders; serve as a trusted advisor recommending system improvements grounded in user feedback and business needs.

• Lead project workstreams for Workday module implementations and enhancements, aligning system decisions to project goals and driving cross-functional alignment.

• Facilitate strong business partnerships with internal stakeholders, keeping all relevant parties informed, enabling meaningful feedback loops, and representing the HR Technology team with excellence.

Experience and Knowledge

• Bachelor's degree or equivalent years of experience in Human Resources, Information Systems, or a related field.

• 5+ years of HRIS experience with a strong focus on Workday Absence, Time Tracking, and Payroll module configuration and administration.

• Strong understanding of HCM design, structure, functions, and processes, including business process workflows, advanced reporting capabilities, and overall system compliance.

• Working knowledge of the following HR business domains: Absence Management, Time Tracking, and Payroll.

• Organized, detail-oriented, and effective communicator capable of translating complex technical configurations into clear guidance for HR and business stakeholders.

• Self-starter with a strong desire to seek optimal solutions, share discoveries with colleagues, and drive exceptional results.

• Excellent customer service skills and enthusiasm for developing strong partnerships with internal users and leadership.

• Experience with management of SOX/internal compliance audits preferred.

• Experience with Workday Benefits and Compensation modules is a plus, as this role will provide backup support for those functions.

• Experience supporting global Absence, Time Tracking, and Payroll programs across multiple countries and diverse employee populations preferred.

• Experience working on HRIS or HR Operations teams in a global company, including supporting system configuration and end-user training across geographies preferred.

• Familiarity with HR technology integrations, including payroll, benefits carrier feeds, and third-party systems preferred.

• This position requires fluent written and oral communication in English.

• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Benefits

• Health & Wellness

• Hybrid Work Opportunities

• Flexible Time Off

• Career Development & Mentoring Programs

• Health & Wellness Benefits, including competitive health insurance offerings and generous paid parental leave for eligible new parents

• Community Volunteering & Company Philanthropy Programs

• Employee Peer Recognition Programs – “You Earned it”

Applicants in California or Washington State may not be exempt from federal and state overtime requirements.