HRIS Analyst, I

HRIS Analyst

Assist with the administration, maintenance, and support of Human Resource Information Systems (HRIS) and related systems supporting Human Resources operations. Perform routine system maintenance, data audits, troubleshooting, and data corrections to ensure the accuracy, integrity, and consistency of employee, job, payroll, benefits, and organizational data.

Responsibilities include creating and maintaining affiliate IDs, establishing timecard approver access in MyTime, reviewing and correcting employee job data based on Manual Request ePAFs, maintaining PeopleSoft department data, and executing scheduled queries and processes to support payroll, benefits, compliance, and HR operations. Analyze discrepancies across HR systems, identify root causes, determine appropriate corrective actions, and coordinate with departments and other institutional partners to resolve issues.

The position requires strong analytical skills, exceptional attention to detail, an understanding of the relationships between employee job data, benefits eligibility, and paycheck processing, and the ability to handle sensitive employee information accurately and confidentially. Communicate with departments to clarify incomplete or inconsistent requests and follow established procedures, policies, and approval requirements before making changes to employee records.

This is an entry-level position in the General Professional track. Work assignments are performed under close supervision, with limited latitude for independent judgment and escalation of complex or ambiguous issues to senior HRIS staff or management.

Pay Rate Range: $47,600 to 60,000

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

HRIS Analyst – Responsibilities

HRIS Data Integrity and Auditing: Run daily and pay-period queries to identify data discrepancies; analyze results, research issues, make appropriate corrections, and validate data accuracy across HR, Benefits and Payroll functions

Manual ePAF Processing: Review and interpret manual employment requests, determine necessary job data corrections, assess potential impacts on payroll and benefits, obtain departmental clarification as needed, and secure required faculty permission before processing faculty requests.

Affiliate IDs: Create and maintain affiliate IDs in accordance with institutional affiliate identification procedures, including reviewing existing records and performing appropriate searches to help prevent duplicate IDs.

PeopleSoft Department Maintenance: Maintain department table data, including department status, locations, and managers.

Duplicate ID Resolution: Research potential duplicate employee, affiliate, and student IDs and coordinate with Hospital IS and the Registrar’s Office to determine appropriate resolution and authorized deletion.

Payroll, Benefits, and Compliance Processes: Assist with fiscal-year contract data cleanup, adding COBRA beneficiaries as needed for ACA processing, and process wellness file every pay period.

HRIS Application Support: Assist with HRIS system maintenance, troubleshooting, testing, data corrections, documentation, and process improvements to support accurate and efficient HR operations.

Customer Service and Compliance: Communicate with departments and institutional partners to resolve data issues, obtain missing information, and clarify requests. Protect confidential information and follow established policies, approval requirements, and processing deadlines.

Other Duties: Perform related duties as assigned.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

HRIS Analyst, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience working with an HRIS system or a master’s (or equivalency) degree.

• Requires moderate skill set and proficiency in discipline. Prior experience as an HRIS Analyst.
• Strong analytical critical-thinking, and problem-solving skills, with the ability to identify data discrepancies, evaluate possible causes, and determine appropriate corrective actions
• Strong organizational skills and the ability to manage recurring daily, pay-period, and fiscal-year assignments within established deadlines.
• Ability to learn and support HRIS applications, system processes, data queries, and established operational procedure.
• Excellent communication and interpersonal skills

Preferences

Prior experience with an ERP – Examples: PeopleSoft, Oracle, Workday.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.